|Latest Guidelines on Clubhouse and Facilities Use|
At the April 27, 2021, Board of Directors meeting, the Board voted to keep the Clubhouse open under the current guidelines with some adjustments during the May 1-31 period. The Board will continue to reassess the circumstances regarding the on-going pandemic and make changes as warranted. Management will notify residents who may be impacted by any changes. Use of the Clubhouse and other Association facilities will require adherence to these revised guidelines.
The Clubhouse will continue to be open Monday through Friday from 10:00 am to 7:00 pm and Saturday from 12:00 noon to 4:00 pm and closed on Sunday. Residents are required to sign and submit a copy of the simplified Required Affirmation Form EACH TIME they enter the Clubhouse or use any facilities, indoor or outdoor. A box is provided outside the front entrance to submit the form when the Clubhouse is closed.
Masks are required when moving through the Clubhouse. When arriving at your destination or activity, the group may determine whether to continue to wear the mask. This decision should be made among the group and consider vaccination status. Outdoor activities no longer require use of a mask. If you are not comfortable in a situation, you should not participate in the activity. We are each individually responsible for our safety. Practice appropriate social distancing (six feet indoors, 10 feet outdoors).
RESERVATIONS are required to use the Billiards Room, Fitness Room, Pool, outdoor facilities, and to participate in group activities. Reservations can be made via a SignUpGenius email link or by calling the Staff. Click here to learn how to use the SignUpGenius tool. All residents opting to receive Association emails receive the Pool and Fitness Room sign-up links. Specific additional guidelines for the Pool and Fitness Room can be found here. Specific additional guidelines for billiards, ping pong, and outdoor activities are listed here.
The kitchen remains closed. Plates, utensils, glasses, and cups are NOT available. Nor is coffee, tea, or water service available. Shared equipment must be cleaned between users.
No in-person Committee, Working Group, or Board meetings will be held in the Clubhouse until further notice.
Be aware and heed posted room and area capacity limits: No more than 15 people in the ballroom; no more than 10 in the gathering room or billiards room; no more than three in the fitness room; and no more than eight using the pool at a time, depending on time and user relationships.
GUESTS are not permitted to use Clubhouse facilities at this time. Guests are permitted to participate in UNSCHEDULED outdoor activities, such as pickleball and tennis, accompanied by a member who makes the reservation.
IF YOU DO BECOME ILL and you have been in the Clubhouse or used Association Facilities, please notify the Staff immediately so we can inform anyone who was in at the same time as you. We will protect your privacy if requested.
|Important Information for All Residents|
MAJOR REPAVING PROJECT THROUGHOUT DUNBARTON
The Dunbarton Community will soon be undergoing major asphalt work on the alleyways, pipe stems, and streets. The Board is finalizing the contract. Residents can begin to learn some important issues about the process by reading the articles in the monthly newsletter. As the project is finalized, residents should monitor their emails and this website for updates to include a future Frequently Asked Questions (FAQs) article. The project will be discussed at a Special Board of Directors Meeting on May 18. Residents should submit any questions they might have for the Resident Open Forum portion of the meeting. Expect a more detailed update on the progress of the project at the Annual Members Meeting on May 25.
ANNUAL MEETING REMINDER
There were two mailings delivered to Association members concerning the Annual Members' Meeting on May 25, 2021. The first mailing explained the proposed amendment to the Association Bylaws and included a proxy ballot (pink sheet) to register your vote on the issue. To review some common questions about the amendment, click here.The second was the official notice of the meeting (May 27, 2021, at 7:00 pm) with instructions for attending virtually. Included was an agenda, the minutes of the 2020 meeting for review and approval, an emergency information sheet, information on establishing an auto-pay account for your monthly assessment, a notice of the change in the gate code effective July 1, and two items concerning the election of members to the Board of Directors: biographies of the two candidates and the proxy sheet to register your vote and, more importantly, to establish a quorum of members to make the meeting official. Please read the packages closely and follow the instructions for submitting both your proxy ballots.
PLEASE TAKE PART IN THE ACTIVITIES SURVEY
The Activities Committee wants to hear from you! To help us provide desired activities and events that can bring us back together successfully and safely, we are asking that everyone complete the newest Activities Survey, either by using Survey Monkey (the link is below), or by the traditional paper copy which can be provided. When you read through the survey, you will see that a great deal of thought and effort has gone into trying to learn one key thing: what type of activities do YOU wish to see the association offer. The survey takes less than five minutes, and your input will provide valuable feedback. Here is the link: https://www.surveymonkey.com/r/YLBW9CB
In the left-hand menu of this Homepage is a selection for Prince William County Information. The first choice is PWC Government. This site contains a tremendous amount of information from the County including a continually updated listing of COVID-19 test locations and vaccine availability and instructions . Accessing this website the most efficient method to keep up with the most current information from the County both for COVID issues and the day-to-day operation of the County.